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How to Add Members to Your Organization or Wiki
How to Add Members to Your Organization or Wiki
Spencer Ririe avatar
Written by Spencer Ririe
Updated over a week ago

Now that you’re set up in Pilot, it’s time to add your team.

There are two areas of access to be aware of in Pilot.
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Your Organization

Your Organization is your company’s workspace. All the wikis you create, for yourself or for your company, live within your organization.

To add people to your organization, you need to be an Admin.


Your Wiki(s)

You can also add people to a Wiki. An invitee does not need to be a member of your organization for you to invite them to view a wiki.

To add people to a wiki, you must be an Owner or Editor for that wiki.

💡In order to view your content in Pilot, an invitee needs to have a valid Google email account (an account ending in @gmail.com, or an account associated with a corporate Google Workspace).

Adding People to your Organization

To add someone to your organization:

  1. Click the arrow next to your organization’s name at the top left corner of your Pilot homepage.
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  2. Under Organization settings, click Manage [organization name]
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  3. Under the Members & Ownership tab, click Add members
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  4. In the Add members window, type the email addresses of the person or people you would like to add in the “To” field.
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    ​Tip: You must press the spacebar after you are finished typing an email address to move onto the next one.
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  5. Under “Invite as,” select the correct access level.
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“Invite as” access levels

  • Editor: Can make changes to the wiki structure and documents.

  • Reader: Can view the wiki but can’t make changes.

Adding People to a Wiki

To add someone to an individual wiki:

  1. Click the arrow next to your organization’s name at the top left corner of your Pilot homepage.
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  2. Under Wiki settings, click Manage [wiki name].

  3. Under the Members & Privacy tab, click Add members.

  4. In the Add members window, type the email addresses of the person or people you would like to add in the “To” field.

  5. Under “Invite as,” select the correct access level.
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💡The permissions settings for the wiki may change how you share it with others. Refer to Creating Your First Wiki for more information about wiki permission settings.


When entering email addresses, invitees who are already added to a wiki or organization will appear in red. Invitees to an individual wiki who are not part of your organization will appear in orange.

That’s it! You can invite new members to your organization or wiki at any time.

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